Dixie Aeromasters                                        Gray, Georgia

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Constitution & Bylaws

CONSTITUTION AND BYLAWS

DIXIE AEROMASTERS, INC.


ARTICLE I. NAME AND PURPOSES

1.       The name of the organization shall be Dixie Aeromasters. Inc (DA)

2.       The purpose of the organization shall be:

a.       to unite those with common ideals and goals in promoting safety, sportsmanship, craftsmanship and fellowship in and around the hobby of building and flying radio control miniature aircraft and to protect those ideals and goals.

b.      to develop a quality program of activities to encourage the study and discussion of problems and techniques involved with the hobby.

c.       to develop quality programs to promote pilot training and proficiency for enjoyment and safety.

d.      to encourage activities consistent with the aims and ideals of the Academy of Model Aeronautics.

e.      to enforce the policies set forth by the D A Constitution and Bylaws, the AMA Constitution and any other policies deemed necessary by proper vote of the membership.

f.        to provide a meeting place and flying site for D.A. members


ARTICLE II. MEMBERSHIP

1.       A candidate shall make application for membership in writing on the application form, shall show proof of current membership in or application made to AMA, and shall be sponsored by an active member in good standing who has been a member for at least three (3) months. When an applicant does not have a sponsor, the Board of Directors shall appoint a sponsor

2.       Applications shall be submitted by the applicant, or the sponsor, to the presiding officer during a meeting. The presiding officer shall announce the application received and have them entered in the minutes. Applications shall be announced to the membership in the notice announcing the next meeting.

3.       Applications for membership shall be acted upon at the next organizational meeting following the submission of such application and shall, at such meeting, be accepted, rejected or referred for further investigation and consideration. The sponsor shall, at this meeting, attest that the candidate has been a guest at the flying site on at least two occasions when other members were present. The sponsor shall attest to the integrity and intent of the applicant, that the applicant has demonstrated a supportive and positive attitude toward the hobby and D A and submit a signed statement that the applicant has received, read, and will abide by the Constitution and Bylaws and Field-Regulations D.A. The statement shall be signed by' the sponsor and the applicant and appropriate dues submitted.

4.       Membership shall be granted upon majority approval of officers and members present.

5.       Any member may recommend to an officer of this organization that the membership of another member be terminated for cause. The Club Board of officers shall investigate the matter and bring the facts before the membership at a regularly scheduled meeting. Two thirds of the members present at that meeting must concur for the termination to take effect. Voting shall be by secret paper ballot. The member affected by the termination shall have thirty days to render an appeal for reinstatement.

6.       Membership is open to all who meet membership requirements.

7.       Requirements of all members:

a.       Each member shall be responsible for the proper care and protection of club property and shall also be responsible, while involved in club activities, to conduct himself/herself in a manner reflecting positively on D A and the hobby.

b.      Each member shall be responsible for the enforcement of all D A, AMA and any other applicable rules and regulations while involved in activities of the organization.

c.       To the best of their ability, each member is encouraged to support club activities and to participate in the administration of functions and contests, static displays, field maintenance or any other activity sanctioned by the club.


ARTICLE III. MEETINGS

1.       Annual- The annual meeting of the club's membership shall be held in the month of January each year on the day to coincide with the regular monthly meeting. The club's officers elected at the previous November regular monthly meeting are automatically installed and will conduct this meeting.

2.       Regular- The regular monthly meeting is scheduled for 2:00 P.M. on the third Saturday of each month at the designated site.

3.       Special- A special meeting may be called by the Board of Directors when they so deem necessary be giving the membership 48 hours notice of such meeting A special meeting shall be called by the Board of Directors when so requested by 20% of the membership.

4.       Board- The Board of Directors shall meet from time to time as deemed necessary to conduct Club affairs.

5.       Each member shall be entitled to one vote at all meetings of members and must be present and voting in person. All questions shall be decided by majority vote of the members entitled to vote and present in person.

6.       All meetings shall be conducted in accordance with Robert's Rules of Order.

7.       A majority of the members present at a monthly meeting shall make binding a vote on unannounced issues rising from the floor.


ARTICLE IV. FISCAL YEAR

The fiscal year of the Club shall begin on the first day of January and end on the thirty-first day of December in each year.


ARTICLE V. DUES

1.       The amount of dues shall be recommended by the Board of Directors and affirmed by a majority of the membership present and voting at any regular meeting.

2.       The dues shall be payable on January 1st of each year and must be paid in full by January 31st.  

3.       All dues collected shall be entered upon the books of DA for general use and are not refundable.


4.       Any member more than thirty (30) days delinquent in paying his or her dues shall be removed from membership.  A member removed from membership for non-payment of dues can make reapplication for membership only with full payment of the current year’s dues and approval by the club.

5.       New members and those reinstated after January 31st shall pay a $10.00 processing fee.

6.       The membership and the applicable dues rate shall be divided into classes as follows:

a.       JUNIOR MEMBER: Those who are under 19 years of age as of January 1.  All privileges; $50.00

b.      OPEN MEMBER: Those who are 19 years + of age as of January 1.  All privileges; $100.00

c.       ASSOCIATE MEMBER: Non-flying members of the immediate family of all Open Members and anyone so deemed by proper vote of the membership.  No privileges, No Dues.

d.      FLYING SPOUSE of OPEN MEMBER: All privileges; $50

e.      HONORARY/LIFETIME MEMBER: Flying member appointed by Board of Directors.  Field Privileges, No Dues.

f.        TEMPORARY MEMBER: Those who are temporarily living or working in the area for six months or less (AMA membership required)  Field privileges only; $50.00

 

ARTICLE VI. ELECTION OF OFFICERS

1.       Election of Club Officers shall be conducted annually at the last regular November monthly meeting held during the fiscal year.

2.       A nomination for the office of the Vice President may be designated by the nominee for President as his/her running mate. If such designation has been made, all ballots cast at any election for such candidate for President shall automatically be cast for the designated Vice Presidential nominee.

3.       No elected officer or board member shall hold an office for more than two consecutive terms.

 

ARTICLE VII. POWERS AND DUTIES OF CLUB OFFICERS

1.       Except as otherwise provided by law. The business affairs of D A shall be conducted by a Board of Directors whose membership is as follows:

a.       President

b.      Vice President

c.       Secretary-Treasurer

d.      Appointed Trustee

e.       Immediate Past President

2.       The elected officers shall be a President, a Vice President, and a Secretary-Treasurer, each of whom shall be elected by the members to hold office until his/her successor shall have been chosen and shall have been qualified.

3.       The membership may elect such other officers as it may deem necessary for the transaction of D A business, each of whom shall have such authority, shall perform such duties, and shall hold office for such term as may be prescribed by the membership from time to time

4.       Any two of the elected and appointed officers, except that of President and Vice President, may be held by the same person

5.       Vacancies in the elected offices may be filled by a majority vote of the remaining Board of Directors and any person so elected shall hold office until his successor is elected by the membership at the next general election.

6.       The Board of Directors may designate a Public Relations Director, a Safety Officer. A Newsletter Editor, a Chief Flight Instructor and such other officials or committees as it may deem necessary for the transaction of activities, each of whom shall have such authority, shall perform such duties and shall hold office for such term as may be prescribed by the Board of Directors from time to time

7.       Any elected officer may be removed by the membership whenever, in their judgment, the best interest of D A will be served. A majority vote of the membership shall be required for such action.


ARTICLE VIII. DUTIES

1.       President:   The President shall be the Chief Executive Officer and shall have general supervision of D.A. affairs and shall be subject to the control of the Board. He/she shall preside at all meetings of the membership and the Board of Directors and shall carry out the policies established by the Board of Directors, In questions of procedure during meetings of the membership or the Board of Directors the President shall follow Robert's Rules of Order. The President shall act as the official D A, spokesperson; appoint Committees (including the nominations Committee) and may sit on any and all committees so appointed

2.       Vice President:   The Vice President shall perform and discharge the duties of the President in case of his/her absence he/she shall also perform such other duties as the Board of Directors or President may prescribe. The Vice President shall chair the program committee. The vice president shall maintain the physical assets of the organization.

3.       Secretary-Treasurer:   This office may be held by one, or two, Members, a Secretary/Treasurer, or a Secretary and a Treasurer, as determined and specified by the Board of directors and/or President. He/She shall give notice of all meetings, or cause same to be done, where notice may be required. He/She shall keep a record of the proceedings of all such meetings, conduct correspondence and shall perform the duties incidental to the office of Secretary-Treasurer and such other duties as the Board of Directors or President may prescribe. He/she shall maintain a record of the membership and member applications and members' AMA status. The Secretary-Treasurer shall be the principal financial officer and shall render an accurate account of the financial condition at the regular meeting of the membership; shall collect all dues, assessments and amounts owing to D.A., shall discharge all financial obligations of D A as approved by the Board of Directors or the membership. The membership shall approve single expenses of more than $150.00 before the expense is incurred. Less than $150.00 shall be approved by current D A Officers. Expenses less than $50.00 will be petty cash and accounted for in the regular meeting report.

4.       Safety Officer:   The Safety Officer will, at his discretion, preflight inspect any new and/or repaired aircraft, analyze causes of any crash, Including pilot error. Convene accident investigation Committee in the event a crash involves damage or injury to persons or personal property not on Club Flying Site. Enforce AMA Safety Code and Club Field Safety Rules. Prevent individual fliers from operating model aircraft if their conduct or aircraft are unsafe. Ensure pilots operate their aircraft within the confines of the flying site. Supervise spectator areas, maintain frequency control during flying sessions, and during club special events. Know the location of the nearest hospital, EMC, fire station and law enforcement. Be knowledgeable in First Aid and CPR, Know the location for the first aid kit and Fire Extinguisher. Report any problems and issues to the club membership at open meetings.

5.       Field Marshal:   The Field Marshal will supervise the field layout perimeter, parking, flight line, etc. Ensure field first aid kit and fire extinguisher are present and up to date. Assist the Club Safety Officer by having knowledge of the nearest hospital, fire department emergency aid services and law enforcement locations. Fill in for the Club Safety Officer in his absence. Update signage as required announcing club events. Install temporary signs during club events / flying sessions. (Designated parking areas, event sign up, etc.) Ensure club flying site is maintained in a neat and orderly manner, (litter, police crash sites, etc.) Tactfully handle disruptive situations with non-club members. Report any club problems to club membership at open meetings.

6.       Chief Flight Instructor:   The Chief Flight Instructor will provide and/or arrange instruction for new or inexperienced pilots on the safe operation of model aircraft. Inspect and test fly newly built or rebuilt aircraft for those members requesting. Report to club membership those who solo at next open meeting. Be responsible for the procurement and issuance of AMA Solo patches. (Patches will be purchased with club funds) Arrange for trainer aircraft, and buddy boxes for orientation flights, in accordance with AMA rules for such flights. Trainer aircraft and support systems shall not be purchased without approval of the membership. Provide a list of qualified instructors with telephone numbers to trainees.

7.       Liaison Officer:   The Liaison Officer will represent The Dixie Aeromasters in all relationships and business involving the contact with county commissioners of Jones County and their representatives/associates.

8.       Frequency Coordinator:   The Frequency Coordinator will establish, maintain, and publish a chart of frequencies in use by club members. Investigate any instance of frequency interference, Suspected or confirmed. Advise membership of any channels which may be subject to interference, take appropriate action to eliminate interference if possible. Operate transmitter impound during scheduled events or during all AMA sanctioned events. Advise Field Marshall of frequency control devices required. (control board, pins, impound table, etc.)


ARTICLE IX. NEWSLETTER

1.       D. A. may have a newsletter which is to be published monthly and mailed to each member in good standing at least five (5) days before the annual and regular monthly meetings.

2.       The purpose of the Newsletter is to provide newsworthy information to all members concerning the membership radio control model aviation events and activities,

3.       A mailing and telephone list of all members in good standing will be printed and made available to the membership at least one (1) time each year during the month of March by the Secretary-Treasurer. Thereafter, any additions or deletions from the membership shall be reported to the Newsletter Editor by the Secretary-Treasurer, and reported to the membership in the Newsletter.


ARTICLE X. AMENDMENTS

The Constitution and Bylaws of the Organization may be amended or repealed at any annual or regular monthly meeting of the membership by a two-thirds (2/3) vote of the members in attendance, providing that the proposed amendment or repeal has been published at least once preceding the meeting for adoption and presented to the members at the prior regular meeting.

Adopted 
01/20/1992
Amended  11/15/1998    01/18/2009    02/15/2010   01/22/12  11/18/13